At Confmeets, we are committed to safeguarding your privacy and ensuring the security of the information you provide when participating in our events. This policy outlines how we collect, use, and protect your data throughout your engagement with our event-related services. It also highlights the choices available to you regarding your personal information. By registering for or attending any Confmeets event, you acknowledge and consent to the practices detailed in this policy. Unless otherwise defined, terms used herein carry the same meaning as in our Terms and Conditions.
Personal Data:
When you register for our events, subscribe to updates, or express interest in our offerings, we may collect personal information including your name, email address, phone number, mailing address (city, state, postal code), as well as cookies and usage data.
Usage Data:
We may also gather information about how you interact with our event platform—such as IP address, browser type/version, pages visited, time spent, device identifiers, and other analytics data.
All personal information collected is securely managed by Confmeets and will not be sold, rented, or shared with third parties, except as outlined in this policy. Your data is treated with the highest standards of care and confidentiality.
Purpose of Data Collection
The information gathered may be utilized for the following purposes:
Data Transfer and Disclosure
Your information may be transferred to—and maintained on—systems located outside your local jurisdiction. By submitting your data, you consent to this transfer, with assurance that all necessary safeguards are in place to ensure its protection.
Confmeets may disclose your data under the following circumstances:
Data Security
We employ robust, industry-recognized security protocols to ensure the confidentiality and protection of your personal data. While no online transmission is entirely secure, we take reasonable precautions to mitigate risks. Certain tasks may be handled by third-party service providers, who are contractually bound to protect your data and use it solely for designated purposes.
Links to External Sites
Our event communications and materials may contain links to third-party websites. To ensure the confidentiality and integrity of your data, we employ robust, industry-standard security protocols. We recommend reviewing their policies separately.
This privacy policy may be updated from time to time in response to operational, legal, or regulatory changes. The “Effective Date” at the top of this document reflects the latest revision. We encourage participants to periodically review this policy to stay informed on how their data is managed.
If you have any questions regarding this privacy policy or wish to opt out of receiving communications from Confmeets, please reach out to us at: support@confmeets.net . You may also unsubscribe using the link provided in our email communications.
To opt out of having your contact information shared with sponsoring organizations, please email us with the subject line "UNSUBSCRIBE."
By registering for a Confmeets event, you agree to receive relevant communications from Confmeets and its affiliates. You may opt out at any time by contacting us at the email support@confmeets.net
Participant and speaker information may be incorporated into the official attendee list, which could be shared with event sponsors for networking and engagement purposes. If you do not wish to be included, please inform us during registration.
Your privacy is our priority. Confmeets is committed to ensuring a secure, respectful, and transparent experience for every participant across all our events.
Open Access Policy :
Confmeets adheres to an open access policy for its publications. This means that all volumes and issues are readily accessible, allowing readers to view articles at no charge. Furthermore, the information can be downloaded, printed, distributed, and shared without any restrictions.
Confmeets is committed to maximizing the distribution of scholarly information. The influence of information published in open access is significantly enhanced, leading to an increased likelihood of research being cited. This, in turn, offers greater recognition for the author(s) within the scientific community.
When required by funding agencies, authors may choose the Creative Commons Attribution 4.0 (CC BY 4.0) license, allowing broader reuse under the condition of proper attribution. Authors maintain full copyright ownership, while granting Confmeets the publishing rights.
Transparent Information Practices
Confmeets maintains a transparent approach to the collection and management of personal information; ensuring users are fully informed at every stage. We gather personal and technical information only with the user's explicit and informed consent. This data collection is conducted with complete transparency and is intended to improve user experience, uphold platform security, and deliver personalized academic publishing services.
Minimal and Purpose-Specific Data Collection
We collect only the data essential to our operations, including names, email addresses, institutional affiliations, ORCID IDs, IP addresses, manuscript files, browser details, and records of communication such as emails and submitted forms. This information supports editorial workflows and facilitates smooth publication processes.
Voluntary Information Sharing
User data is provided voluntarily through interactive features such as account registration, manuscript submission, contact forms, newsletter sign-ups, and service inquiries. This approach ensures that users retain full control over the data they share with us.
Defined and Legitimate Use of Data
All collected data is used strictly for operational purposes such as managing manuscript submissions, coordinating peer reviews, handling publication processes, issuing important updates, improving platform performance, and maintaining seamless communication with authors, editors, and reviewers.
Responsible Use of Personal Data
Confmeets handles all user data with integrity and accountability. Information is used only to manage user accounts, resume suspended services upon request, deliver essential updates, and conduct internal assessments for platform improvement.
Consent-Driven Communications
Promotional content such as newsletters and marketing emails is distributed solely with prior user consent. All such communications include easy-to-access options to unsubscribe or update communication preferences.
Author Withdrawal Protocol
Authors may request manuscript withdrawal at any point by submitting a formal request from their registered email address. Withdrawals made post-review or post-acceptance may result in processing penalties. Patterns of unethical withdrawal or repeated misuse may lead to submission restrictions in the future.
No Commercial Use of Data
Confmeets upholds a strict policy against selling, renting, or using user data for commercial profit. We maintain high standards of ethical data management and do not engage in any form of unauthorized data monetization.
Confidential and Regulated Data Sharing
We may share data only with authorized third parties such as editorial board members, peer reviewers, IT providers, plagiarism checkers, or email service vendors. These collaborations are strictly governed by confidentiality agreements and serve essential publishing functions.
Legal Disclosure and Obligations
Data is disclosed only when required by law, regulatory obligations, or to protect the rights, safety, and integrity of Confmeets, its users, or third parties.
Advanced Data Protection Measures
Confmeets employs robust cybersecurity measures, including data encryption, secure hosting environments, firewalls, and restricted access protocols to protect against unauthorized access, misuse, or breaches.
Responsible Data Retention
We retain personal data only for as long as necessary to fulfill legal, regulatory, or publication-related purposes. Upon expiration of this period, data is either securely deleted or anonymized to prevent identification.
Security Limitations Acknowledgment
While we follow industry best practices to secure user data, no digital system is completely invulnerable. Users are encouraged to avoid sharing highly sensitive or unnecessary personal information through online channels.
Cookie Usage and Analytics
To improve user experience and platform efficiency, Confmeets utilizes cookies and analytics tools to monitor user interactions, tailor content delivery, and refine website functionality. These tools allow us to provide a more tailored and effective browsing experience.
User Control over Cookies
Users have full control over cookie preferences and may modify browser settings to restrict or disable cookies. We honor user preferences and provide guidance on managing cookie settings when needed.
Integration of Research Datasets
Authors are encouraged to submit supplementary datasets along with their manuscripts. This practice promotes research reproducibility, transparency, and long-term scholarly value.
Commitment to Open Data
Confmeets encourages authors to include relevant supplementary data during submission to uphold research transparency, reproducibility, and scholarly reuse. Where applicable, authors are urged to ensure such data is accessible.
Tools to Maximize Post-Publication Impact
We offer visibility-enhancing tools such as citation tracking, dataset linking, and social media sharing features to help increase the reach and impact of published work.
Cross-Border Data Processing
Depending on the locations of our trusted partners and service providers, personal data may be processed in jurisdictions outside the user's country. All such transfers comply with relevant data protection laws and international privacy standards.
Compliance with Global Privacy Regulations
Confmeets adheres to international and regional privacy laws, including GDPR, CCPA, and other applicable frameworks, to uphold user privacy rights across all operational regions.
Policy Update Notifications
When this privacy policy is updated, we communicate the changes clearly through appropriate channels. We encourage users to review this section regularly to stay informed about our current practices.
User Support and Data Queries
For questions or concerns regarding your data rights or privacy practices, please reach out to our support team at support@confmeets.com. We are dedicated to responding promptly and respectfully.
Protection of Minors
The Confmeets platform is designed for users aged 16 and above; we do not knowingly collect or process data from minors. Confmeets does not knowingly collect or retain data from minors. If such information is identified, it will be promptly and securely deleted.
External Links Disclaimer
Our website may include links to third-party sites that operate under their own privacy policies. Confmeets is not responsible for the content or practices of these external sites, and we advise users to review their policies before engagement.
Your Data Rights
In alignment with international data protection standards, users have the right to:
To exercise any of these rights, please contact us at support@confmeets.com.
Data Sharing & Research Visibility
Confmeets encourages authors to submit supplementary datasets and research materials along with their manuscripts. By enabling structured data sharing, we:
Authors may use Confmeets' infrastructure to store research outputs and link them to published articles. We work closely with the scientific community and peer reviewers to ensure proper validation, discoverability, and reuse of shared data.